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The Bryant City Council voted Tuesday in its monthly meeting for the water company asked to "shred upon receipt" documents that were sent out in this month's water bill which ask for residents to provide personal information.
Bryant residents received forms labeled "customer information update form" which solicit the driver's license, social security and phone numbers of every occupant of their home who is over the age of 18.
Mayor Jill Dabbs released a statement regarding the issue Wednesday.
"Recently, there was an unapproved form that was sent out in your November water bill that has raised a lot of concern â€” and for good reason," Dabbs said. "The intent of the water department sending this form was merely to update the water departments billing records. I would recommend if for any reason yourÂ billing information needs to be updated, you call or come by the water department. Your social security number is not required, nor is listing other adults who live at your residence."
"Please disregard the form, and if you have already mailed your information back to the city, know that in order to protect your privacy the forms will be shredded upon receipt."
The issue was not scheduled to be discussed Tuesday, but alderman Rob Roedel voiced his concern and requested the topic be added to the agenda.
Also in the meeting, the council was presented the results of the financial audit conducted by Thomas & Thomas of Little Rock.
An audit from an outside source was requested earlier in 2012 because of indiscrepancies in the financial reports entered by a former staff member of the financial department, said Bryant City Clerk Heather Kizer.
Cindy West, who was hired in early spring of this year, now serves as financial director. The department passed the audit, Kizer said.
Also in the meeting, the council renewed a contract with AT&T to continue meeting "broadband-related needs" in the city. The council heard on first reading the ordinance to renew the franchise agreement. The contract has been renewed until the end of 2015.
The council also approved 2013 Bishop Park contracts with several organizations, including the Boys & Girls Club of Bryant. The agreement called for $25,000 to be allocated to the club, an amount that had been standard for the past few years, Kizer said. Council member Steve Gladden motioned to raise that number to $35,000. The council voted in agreement.
In addition, the council approved money for a roof repair at animal control for up to $15,000.
The Bryant City Council usually meets at 7 p.m. the last Thursday of the month at the courthouse at City Hall, 210 SW 3rd St. All meetings are open to the public.